The objective of UNHCR’s policy on the selection and retention of partners for Project Partnership Agreements is to ensure UNHCR partners with the most suitable organization in a given operation for the implementation of Projects, in order to provide quality protection and assistance to refugees and other persons of concern. As partners bring distinctive attributes and UNHCR operates in varying and challenging environments, it is necessary to identify the Best‐Fit Partner.
UNHCR Offices are required to undertake adequate due diligence and conduct the process of selection/retention of Implementing Partner(s) in an objective, consistent, transparent and timely manner in order to:
a) Best meet the requirements of Projects in consideration of requisites and the operational context;
b) Take account of the range of potentially relevant organizations, building on partnership principles, complementarities and comparative advantages;
c) Demonstrate transparency, objectivity and accountability for its decisions; and
d) Demonstrate sound stewardship of funding provided by donors.
This policy institutionalizes standardized and consistent procedures for the selection/retention of partner(s) across global operations in order to address the following types of risks:
a) Operational Risk:
Negative impact on achievement of planned results for refugees and other persons of concern, as a result of entering into a Project Partnership Agreement with entities that are not best suited for a given operation.
b) Financial Risk:
Mismanagement and/or loss of UNHCR resources entrusted to partners.
c) Reputational Risk:
i) Negative impact on UNHCR partnerships, due to compromised integrity of the UNHCR process;
ii) Negative impact on UNHCR reputation with stakeholders, due to partnering with entities that do not share UNHCR’s common values and ethics.
This policy applies to all UNHCR Offices undertaking selection/retention of partner where Project implementation requires entering into a Project Partnership Agreement with a partner that is a non-governmental organization, Red Cross and Red Crescent Society or other non‐profit entities.
The process for the selection of partners as outlined in this document is not applied when:
a) The partner is a United Nations agency.
b) The partner is a governmental institution that has a unique mandate that cannot be assumed by another organization
c) Implementing partnerships have already been agreed in advance with a donor for work to be funded from a specific contribution during the period in question
Partners that are interested in undertaking a specific Project Partnership Agreement (partially or fully funded by UNHCR) may initiate their interest or respond to UNHCR’s Call for Expression of Interest (see Call for Expression of Interest in Annex C) through the submission of a Concept Note (see Concept Note in Annex D). They are encouraged to inform UNHCR about their organization and its distinctive added value.
Deadline for the submission of Concept Note is Monday,11th November, 2013.
Concept Note should be submitted in English, sealed in the envelope and addressed as follows:
Concept Note from (indicate the name of the organization)
Call for Expression of Interest – UNHCR Selection and Retention of Partners for Project Partnership Agreements in 2014
UNHCR Representation in Bosnia and Herzegovina
UNITIC, Tower B, 4th Floor
Fra Andjela Zvizdovica 1
Prospective partners that have not previously worked with UNHCR and are not registered with UNHCR Headquarters, will be required to declare that their organization meets the basic compatibility eligibility criteria for establishing a partnership with UNHCR before the organization can be considered for selection for a Project Partnership Agreement (see Partner Declaration in Annex A). They should submit the Partner Declaration form with the submission of Concept Notes.
All applicant organizations will receive written notification, in a timely manner, of the outcome of the selection/retention process. Should an applicant organization request further clarification, UNHCR will provide a response explaining the transparency and integrity of the selection/retention process undertaken. Applicant organizations that are not satisfied with the response may escalate their concerns to UNHCR’s Implementing Partnership Management Service at email@example.com. However, UNHCR reserves the right to decline disclosure of the specificity of decision derived by the UNHCR Office due to reasons related to confidentiality of protection of refugees or security.
The Concept Note is primarily for the partner to express its unique advantage and added value for the Project objectives. The Concept Note is intended to allow the partner to:
a) Articulate its objectives in undertaking the Project;
b) Briefly describe the implementation approach for realizing the desired outcome of the Project;
c) Demonstrate the unique advantage it brings to the partnership for realizing the desired outcome of the Project; and
d) Demonstrate its complementariness to UNHCR’s capacities and resources for the Project.
The Concept Note should not be a fully developed project proposal and should be concise, contain clear information and not exceed three pages.
In case you need any additional assistance/ explanations please address Mr. Darko Sucic, Finance Associate/Project Control, UNHCR Representation in Bosnia and Herzegovina (e-mail: firstname.lastname@example.org; tel.no 033 290 321)